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HR Forms Covering Hire to Farewell

Run people ops on free HR templates: job applications, leave requests, reviews, exit interviews, onboarding checklists. Structured and exportable.

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  • 26 templates
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About Human Resources Forms

Human resources touches every employment moment: applications, onboarding, leave management, performance evaluations, policy acknowledgments, and exits. Consistent HR forms protect employees and employers while making people operations auditable. SharaForms HR templates collect structured records that export cleanly into payroll and HRIS systems.

Common human resources forms every team should have

  • Job application forms with screening questions
  • Onboarding detail collection from new hires
  • Leave request workflows with approvals
  • Performance review scorecards
  • Exit interview questionnaires
  • Policy acknowledgment signatures

How to build your human resources form workflow in SharaForms

  1. 1

    Map your employee journey stage by stage.

  2. 2

    Deploy matching templates at each milestone.

  3. 3

    Restrict sensitive form access to HR roles.

  4. 4

    Export records into payroll each cycle.

Most popular pick: Job Application Form TemplateSkip the blank page and start from a ready-made template.

26 templates

Lactation Room Request
Your Name*
Department / Team*
Work Email*
Expected Need-From Date
MM/DD/YYYY
Preferred Location*
Select an option
+6 more fields

Lactation Room Request Form Template

A lactation room request form template helping HR set up private, equipped spaces with location, equipment, and scheduling choices for staff.

Request Forms Human Resources Forms +1
Intern Housing Request
Full Name*
Email*
University / Program*
Internship Start Date*
MM/DD/YYYY
Internship End Date*
MM/DD/YYYY
+8 more fields

Intern Housing Request Form Template

An intern housing request form template matching budgets, dates, and housing types for seasonal program placements and university partner programs.

Request Forms +1Human Resources Forms +1
Job Requisition Request
Requesting Manager*
Department*
Select an option
Proposed Job Title*
Type of Request*
Select an option
Name of Departing Employee
+8 more fields

Job Requisition Form Template

A job requisition form template for managers requesting headcount with role scope, salary bands, and budget sign-off With onboarding and health scoring.

Request Forms +1Human Resources Forms +1
Share Your Suggestion
What Is Your Suggestion About?*
Select an option
Suggestion Title*
Describe Your Suggestion*
Submission Preference*
Select an option
Your Name
+1 more fields

Suggestion Box Form Template

A suggestion box form template with anonymous submissions, categorization, and follow-up contact options Free to use with team collaboration features.

Feedback Forms Business Forms +1
Resignation Notice
Employee Name*
Employee ID*
Department*
Select an option
Date of This Notice*
MM/DD/YYYY
Intended Last Working Day*
MM/DD/YYYY
+7 more fields

Resignation Notice Form Template

A resignation notice form template standardizing departures with last-day dates, reason categories, and handover plans With onboarding and health scoring.

Employment Forms +1Human Resources Forms
Direct Deposit Authorization
Employee Name*
Employee ID*
Email*
What are you doing?*
Select an option
Bank Name
+8 more fields

Direct Deposit Form Template

A direct deposit form template for HR enrolling employees with account types, split deposits, and void-check uploads With onboarding and health scoring.

Employment Forms +1Human Resources Forms +1
Internship Application
Full Name*
Email*
Phone Number*
+1 (555) 000-0000
School / University*
Major / Field of Study*
+8 more fields

Internship Application Form Template

An internship application form template collecting student details, availability, resumes, and credit arrangements With onboarding and health scoring.

Employment Forms +1Human Resources Forms +1
Quarterly Engagement Pulse
Team / Department (optional, aids trend analysis)
Select an option
My work connects to a purpose I care about*
I am growing professionally in this role*
Good work gets recognized here*
My manager supports my success*
+4 more fields

Employee Engagement Survey Template

An employee engagement survey template measuring belonging, growth, recognition, and support with computed indexes With onboarding and health scoring.

Survey Templates +1Human Resources Forms
Overtime Request
Employee Name*
Employee ID*
Department*
Select an option
Week Ending Date*
MM/DD/YYYY
Requested Overtime Hours*
+5 more fields

Overtime Request Form Template

An overtime request form template capturing hours, rates, time-and-a-half pay projections, and supervisor approvals With onboarding and health scoring.

Request Forms +1Human Resources Forms +1
Offer Response
Full Legal Name*
Email*
Phone Number*
+1 (555) 000-0000
Position Offered*
Your Response*
Select an option
+6 more fields

Offer Acceptance Form Template

An offer acceptance form template confirming employment terms, start dates, and document submissions for new hires With onboarding and health scoring.

Employment Forms Human Resources Forms
Employee of the Month Nomination
Nomination Preference*
Select an option
Your Name
Nominee's Full Name*
Nominee's Department*
Select an option
Award Month*
Select an option
+3 more fields

Employee of the Month Nomination

An employee of the month nomination form template with categories, specific achievements, and anonymous options With crop planning and yield tracking.

Award Forms +1Human Resources Forms +1
Travel Authorization Request
Employee Name*
Department*
Select an option
Destination (city, state/country)*
Business Purpose*
Departure Date*
MM/DD/YYYY
+10 more fields

Travel Authorization Form Template

A travel authorization form template estimating airfare, hotel, and per diem costs for pre-trip approvals With role-based access and team permissions.

Request Forms +1Human Resources Forms +1
Shift Swap Request
Your Name*
Swap Partner Name*
Date of YOUR Shift (giving away)*
MM/DD/YYYY
Your Shift Time*
Select an option
Date of PARTNER'S Shift (taking)*
MM/DD/YYYY
+6 more fields

Shift Swap Request Form Template

A shift swap request form template for hourly teams coordinating schedule changes with coverage confirmation Free to use with no credit card required.

Request Forms +1Human Resources Forms +1
Candidate Reference Check
Candidate You Are Referencing*
Your Name*
Your Title & Company*
Email*
Relationship to Candidate*
Select an option
+9 more fields

Reference Check Form Template

A reference check form template structuring referee feedback on candidates: performance, reliability, and rehire answers With onboarding and health scoring.

Interview Forms +1Human Resources Forms
Coaching Intake
Full Name*
Email*
Phone Number
+1 (555) 000-0000
Coaching Area*
Select an option
Where Are You Right Now?*
+5 more fields

Coaching Intake Form Template

A coaching intake form template capturing client goals, context, and session preferences before the first session With price lists and tiered pricing.

Questionnaire Templates Services Forms +1
Self-Evaluation
Name*
Review Period*
Select an option
Key Achievements This Period*
Challenges & Lessons Learned*
Confidence in Core Skills*
+2 more fields

Self-Evaluation Form Template

A self-evaluation form template for employees to reflect on achievements, challenges, and goals ahead of performance reviews With onboarding and health scoring.

Evaluation Forms Human Resources Forms
Exit Interview
Department*
Select an option
Tenure at Company*
Select an option
Primary Reason for Leaving*
Select an option
How satisfied were you working here overall?*
What could we improve for the team you leave behind?
+2 more fields

Exit Interview Form Template

An exit interview form template to capture honest departure feedback and reduce future attrition Free to use with unlimited responses and submissions.

Interview Forms +1Human Resources Forms
New Employee Onboarding
Full Name*
Preferred Name
Personal Email*
Start Date*
MM/DD/YYYY
Role / Title*
+4 more fields

Employee Onboarding Form Template

An employee onboarding form template collecting new-hire details, equipment needs, and first-week logistics With lead scoring and pipeline management.

Employment Forms Human Resources Forms
Expense Report
Employee Name*
Work Email*
Department / Cost Center*
Expense Category*
Select an option
Total Amount Claimed*
+4 more fields

Expense Report Form Template

An expense report form template for employees to submit business expenses with receipts for fast reimbursement Includes forums, groups, and messaging.

Report Forms +1Business Forms +1
Weekly Timesheet
Employee Name*
Week Ending Date*
MM/DD/YYYY
Project / Client*
Monday Hours*
Tuesday Hours*
+5 more fields

Timesheet Form Template

A weekly timesheet form template for teams to log hours per project and keep payroll and billing accurate With role-based access and team permissions.

Tracking Forms Human Resources Forms +1
Leave Request
Employee Name*
Work Email*
Department*
Select an option
Leave Type*
Select an option
First Day of Leave*
MM/DD/YYYY
+5 more fields

Leave Request Form Template

A leave request form template for employees to submit PTO, sick leave, and other absence requests for manager approval With onboarding and health scoring.

Request Forms +1Human Resources Forms
Telecommuting Agreement
Employee Name*
Department*
Manager*
Proposed Work Schedule*
Work Location*
Select an option
+3 more fields

Telecommuting Agreement Form Template

A telecommuting agreement form template to formalize remote work arrangements with your team and track equipment and expectations Includes equipment t

Telecommuting Forms +1IT Forms +1
Job Application Form
Full Name*
Email*
Phone Number*
+1 (555) 000-0000
Cover Letter / Why do you want this position?
Upload Resume*
Click to upload
+3 more fields

Job Application Form Template

A thorough job application form template to collect candidate information, resumes, cover letters, and portfolio links for your hiring process.

Application Forms +1Human Resources Forms +1
Interview Feedback
Candidate Name*
Position*
Interviewer*
Technical Skills*
Communication*
+4 more fields

Interview Form Template

An interview feedback form template for recruiters to score and evaluate candidates consistently across structured criteria and competencies.

Interview Forms +1Human Resources Forms
Employee Evaluation
Employee Name*
Reviewer Name*
Review Period*
Quality of Work*
Productivity*
+5 more fields

Employee Evaluation Form Template

An employee evaluation form template for performance reviews, appraisals, and feedback sessions with competency scoring and goal setting. and and

Evaluation Forms +1Human Resources Forms +1
Recommendation Letter Request
Candidate Name*
Your Name*
Your Relationship to Candidate*
Academic Performance*
Character & Integrity*
+2 more fields

Recommendation Form Template

A recommendation request form template to gather reference letters from mentors, employers, and colleagues with automated reminders Includes automated

Recommendation Forms Education Forms +1

All Types

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Best practices for human resources forms

  • Deploy one consistent template per lifecycle stage
  • Restrict sensitive records to HR-role access only
  • Timestamp every policy acknowledgment you collect
  • Export structured data straight into payroll cycles

Common mistakes to avoid

  • Recollecting identical details at every single stage
  • Storing medical information in general-purpose forms
  • Losing acknowledgment proof when managers change
  • Running exits without capturing any documented feedback

Frequently asked questions about human resources forms

Which HR forms deliver the fastest wins?
Leave requests and timesheets come first: highest frequency plus approval chains make their paper versions painfully slow. Applications and reviews follow once basics prove reliable to staff.
How do we keep employee data private?
Workspace permissions limit visibility by role, sensitive forms live in restricted-access areas, and retention stays limited to policy requirements. Avoid third-party integrations for the most sensitive categories.
Can candidates apply without creating accounts?
Yes. Public application links work everywhere; review happens inside your workspace without candidates ever needing logins.

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