Should exit interviews be anonymous?

Name fields can be removed entirely so responses cannot be linked to individuals. Many companies keep role and tenure but drop identity to increase candor while preserving context.

When should the form be sent?

During the final week, after the resignation decision is final but while the experience is fresh. Avoid the very last day when attention has already moved on.

What should we do with the results?

Aggregate quarterly. Single exits are anecdotes; three people citing the same manager or pay band is a signal worth acting on. CSV export makes that analysis straightforward.

Templates

Exit Interview Form Template

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Exit Interview

Department*

Tenure at Company*

Primary Reason for Leaving*

How satisfied were you working here overall?*

What could we improve for the team you leave behind?

+2 more fields

Exit Interview Form Template

An exit interview form template to capture honest departure feedback and reduce future attrition.

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✓ Core features 100% free
✓ No credit card required
✓ No submissions limit on Free plan

Our Exit Interview Form Template gathers candid feedback from departing employees about their experience, reasons for leaving, and what the company could improve.

Why and when to use an exit interview form

Departing employees give the most honest feedback you will ever receive. Capturing it consistently turns individual departures into patterns you can fix: management issues, pay gaps, or growth ceilings show up across multiple exits.

Who is this template for

HR teams and people operations at companies that want retention driven by evidence rather than guesswork.

Why SharaForms is the best tool for this form

Anonymous-friendly design encourages honesty, satisfaction scales quantify sentiment over time, and exports let HR analyze themes across many exits.

Best practices for interview forms

Derive competencies from the role scorecard directly
Score within the hour while evidence is fresh
Note candidate answers verbatim where possible
Debrief from exported cards, not from memories

Common mistakes to avoid

Improvising questions different per candidate
Recording verdicts days after the conversation
Letting one strong answer halo entire scorecards
Comparing candidates across inconsistent stages

Frequently asked questions about the Exit Interview Form template

Everything you need to know about this template.

Should exit interviews be anonymous?: Name fields can be removed entirely so responses cannot be linked to individuals. Many companies keep role and tenure but drop identity to increase candor while preserving context.
When should the form be sent?: During the final week, after the resignation decision is final but while the experience is fresh. Avoid the very last day when attention has already moved on.
What should we do with the results?: Aggregate quarterly. Single exits are anecdotes; three people citing the same manager or pay band is a signal worth acting on. CSV export makes that analysis straightforward.