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Employment Forms from Job Application to Exit

Run hiring and HR on free employment templates: job applications, onboarding details, reviews, exit interviews. Structured, exportable records.

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  • 12 templates
  • Fully customizable
  • Email notifications
  • No code required

About Employment Forms

Employment forms cover the employee lifecycle: job applications, interview scorecards, onboarding details, policy acknowledgments, performance reviews, and exit documentation. Consistent paperwork protects both employer and employee while making people operations auditable. SharaForms HR templates collect structured data you can export into payroll and HRIS systems.

What to include in an employment form pack

  • Candidate or employee identity details
  • Role-specific qualifications and eligibility
  • Policy acknowledgments with signatures
  • Emergency contacts and key personal info
  • Structured review or evaluation ratings
  • Lifecycle stage records kept searchable

How to create an employment form in SharaForms

  1. 1

    Map your HR stages from application to offboarding.

  2. 2

    Deploy one template per stage with consistent fields.

  3. 3

    Enable notifications so owners act quickly.

  4. 4

    Export records for payroll, compliance, and audits.

Most popular pick: Job Application Form TemplateSkip the blank page and start from a ready-made template.

12 templates

Offer Response
Full Legal Name*
Email*
Phone Number*
+1 (555) 000-0000
Position Offered*
Your Response*
Select an option
+6 more fields

Offer Acceptance Form Template

An offer acceptance form template confirming employment terms, start dates, and document submissions for new hires.

Employment Forms Human Resources Forms
Overtime Request
Employee Name*
Employee ID*
Department*
Select an option
Week Ending Date*
MM/DD/YYYY
Requested Overtime Hours*
+5 more fields

Overtime Request Form Template

An overtime request form template capturing hours, rates, time-and-a-half pay projections, and supervisor approvals.

Request Forms +1Human Resources Forms +1
Shift Swap Request
Your Name*
Swap Partner Name*
Date of YOUR Shift (giving away)*
MM/DD/YYYY
Your Shift Time*
Select an option
Date of PARTNER'S Shift (taking)*
MM/DD/YYYY
+6 more fields

Shift Swap Request Form Template

A shift swap request form template for hourly teams coordinating schedule changes with coverage confirmation.

Request Forms +1Human Resources Forms +1
Job Requisition Request
Requesting Manager*
Department*
Select an option
Proposed Job Title*
Type of Request*
Select an option
Name of Departing Employee
+8 more fields

Job Requisition Form Template

A job requisition form template for managers requesting headcount with role scope, salary bands, and budget sign-off.

Request Forms +1Human Resources Forms +1
Travel Authorization Request
Employee Name*
Department*
Select an option
Destination (city, state/country)*
Business Purpose*
Departure Date*
MM/DD/YYYY
+10 more fields

Travel Authorization Form Template

A travel authorization form template estimating airfare, hotel, and per diem costs for pre-trip approvals.

Request Forms +1Human Resources Forms +1
Resignation Notice
Employee Name*
Employee ID*
Department*
Select an option
Date of This Notice*
MM/DD/YYYY
Intended Last Working Day*
MM/DD/YYYY
+7 more fields

Resignation Notice Form Template

A resignation notice form template standardizing departures with last-day dates, reason categories, and handover plans.

Employment Forms +1Human Resources Forms
Employee of the Month Nomination
Nomination Preference*
Select an option
Your Name
Nominee's Full Name*
Nominee's Department*
Select an option
Award Month*
Select an option
+3 more fields

Employee of the Month Nomination Form Template

An employee of the month nomination form template with categories, specific achievements, and anonymous options.

Award Forms +1Human Resources Forms +1
Internship Application
Full Name*
Email*
Phone Number*
+1 (555) 000-0000
School / University*
Major / Field of Study*
+8 more fields

Internship Application Form Template

An internship application form template collecting student details, availability, resumes, and credit arrangements.

Employment Forms +1Human Resources Forms +1
Direct Deposit Authorization
Employee Name*
Employee ID*
Email*
What are you doing?*
Select an option
Bank Name
+8 more fields

Direct Deposit Form Template

A direct deposit form template for HR enrolling employees with account types, split deposits, and void-check uploads.

Employment Forms +1Human Resources Forms +1
New Employee Onboarding
Full Name*
Preferred Name
Personal Email*
Start Date*
MM/DD/YYYY
Role / Title*
+4 more fields

Employee Onboarding Form Template

An employee onboarding form template collecting new-hire details, equipment needs, and first-week logistics.

Employment Forms Human Resources Forms
Leave Request
Employee Name*
Work Email*
Department*
Select an option
Leave Type*
Select an option
First Day of Leave*
MM/DD/YYYY
+5 more fields

Leave Request Form Template

A leave request form template for employees to submit PTO, sick leave, and other absence requests for manager approval.

Request Forms +1Human Resources Forms
Job Application Form
Full Name*
Email*
Phone Number*
+1 (555) 000-0000
Cover Letter / Why do you want this position?
Upload Resume*
Click to upload
+3 more fields

Job Application Form Template

A thorough job application form template to collect candidate information and resumes for your hiring process.

Application Forms +1Human Resources Forms +1

All Types

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Best practices for building employment forms

  • Keep one consistent structure across lifecycle stages
  • Separate sensitive records into restricted forms
  • Timestamp every acknowledgment you collect
  • Export into payroll formats without re-typing

Common mistakes to avoid

  • Recollecting the same data at every single stage
  • Storing medical details in general-purpose forms
  • Losing policy acknowledgments when staff rotate
  • Conducting exits with zero documented feedback

Frequently asked questions about employment forms

Which HR forms should every company have?
At minimum: an application form, offer acknowledgment, emergency contact record, policy acknowledgment, performance review, and exit interview. These six cover hiring through departure defensibly.
Are online employment forms safe for personal data?
SharaForms stores submissions in your secured workspace with role-based access, and you control retention. Avoid collecting government IDs or bank details in general forms; use dedicated payroll systems.
Can we track candidates through hiring stages?
Use one form per stage and export combined views, or tag submissions by stage in your workspace. Larger teams typically connect webhooks into their applicant tracking system.

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