VBS Registration Form Template

A vacation Bible school registration form collects each child's identity, age, grade completed, allergy information, t-shirt size, and pickup authorization. Directors build complete rosters before day one instead of collecting paper slips at drop-off.

The form asks about allergies directly, revealing a required details field for affected children. Snack coordinators filter exports by that answer, ensuring alternative treats are stocked before any reaction ever happens.

Checkout safety matters more than convenience. Each family sets a password only they know during registration, and volunteers release children only to adults who can state it, replacing laminated claim tickets entirely.

Grade-completed options run pre-K through sixth grade, matching typical elementary VBS programs. Adjust the options freely for toddler programs or tween weeks; every roster export groups by whatever ages your church serves.

Every registration includes a size selector covering youth and adult cuts. Exports total sizes across all registrations, giving your shirt printer one clean order sheet instead of hand-counted tallies. Sizes stay attached to each child's registration, so distribution day hands every family exactly what they ordered.

It captures photo-permission consent explicitly per child rather than assuming. Volunteers know exactly whose faces may appear in church communications, protecting both families' privacy and your media team's confidence. Consent records persist per child per season, surviving volunteer turnover without losing anyone's preferences.

Start from this ready-made template and customize it in the drag and drop builder, generate one from a short text description with the AI form builder, or assemble fields yourself on a blank canvas. All three routes produce the same editable structure, so you can add logic, calculations, and branding whenever you need them.

Yes. SharaForms does not charge per form or per response, so this template runs on the free plan with unlimited forms and unlimited submissions. Core features such as conditional logic, calculations, signatures, and all three presentation modes are included at no cost. Paid plans only add optional extras like branding removal and premium integrations.

Yes. Registration caps pair naturally with conditional logic: once your limit is reached you can swap the sign-up fields for a waitlist message or redirect latecomers to an alternative date. Combined with automatic confirmation emails, this keeps headcounts accurate for venues, classes, and programs without manual tracking.